Job Description

Hiring an administrative assistant at Newgiza University - NGU
- Rules & responsibilities :
1- Provide general administrative and clerical support including Archiving, mailing, scanning, faxing and copying to management.
2- Using a range of office software, including email, spreadsheets and databases for the office.
3- Recording office expenditure and managing the budget.
4- Dealing with correspondence, complaints and queries.
5- Supervising and monitoring the work employees working in the office.
6- Deal with incoming and outgoing post.
7- Answer telephone and emails with a professional way.
8- Set up meetings and take ‘minutes’ during them.
9- Make all travel arrangements.
10- Maintaining and restocking office supplies.
11- prepare meeting agendas and supporting material for distribution.
12- Applying policies and procedures of the office.
13- Provide administrative support for other departments when needed.
14- Assist in resolving any administrative problems.
15- Prepare and modify documents including correspondence, reports, drafts, memos and emails.
16- organizing the office layout and maintaining supplies of stationery and equipment.
17- Coordinate with IT department on all office equipment.
18- Manage relationships with vendors, service providers, and landlord, ensuring that all items are invoiced and paid on time.
19- Responsible for all the Exams preparation.
20- Any other relevant rule or responsibility as requested by the direct manager.